Answer 80% of queries instantly. Let your team focus on closing.
Think:
“What’s the deposit?” “Is this still available?” “When’s the viewing?”
… all handled automatically.
- Lead capture & intake – chats from portals or your site flow straight into your system
- AI Chatbot responses – 24/7 replies on web, WhatsApp, email
- Viewing scheduling & reminders – auto-confirm and nudge people
- Invoice & rent automation – recurring billing, payment follow-ups
- Centralised CRM & dashboard – see all conversations, leads, and status in one place
Clever Metrics
How our real estate automation service helps you close more deals
Combine AI conversations with smart automation
The key to faster property deals isn’t just generating leads… it’s engaging them the moment they enquire. Our AI agents respond instantly, qualify prospects, and book viewings automatically. No more waiting hours for a reply that could lose a client.
AI built for property, not just another chatbot
Our automation systems are built specifically for estate agents and property managers. From answering FAQs to managing rent invoices, our AI assistants are trained for the real estate industry… so the conversations feel natural and the work gets done in the background.
what you get
What’s included in our real estate automation service?
When you work with Clever Metrics, you’ll get a system that plugs into your existing tools and takes care of the repetitive tasks including:
CRM sync
Chatbots
& Reminders
automation
CRM sync
Lead capture & CRM sync
Every enquiry that comes through property portals, your website, or even social ads should land straight into your CRM… not sit unread in someone’s inbox. With our system, leads are captured instantly and automatically assigned to the right workflow. No more copying and pasting details or chasing missed emails. The result? A cleaner pipeline and more time spent moving deals forward.
Chatbots
AI chatbots
Your potential buyers and tenants don’t want to wait hours for a reply. Our AI chatbots give them instant answers on WhatsApp, email, or web chat… whether it’s midnight or Monday morning. From “What’s the deposit?” to “When can I view this flat?”, the chatbot handles the repetitive questions so your team can focus on the serious enquiries. And when a lead is ready to talk to a real agent, the bot hands over seamlessly.
& Reminders
Viewing scheduling & reminders
Missed viewings are a waste of time and money. That’s why we automate the entire scheduling process. When someone wants to see a property, the system books it directly into your calendar, sends reminders, and follows up afterwards. No more back-and-forth emails trying to lock in a time. This not only cuts down on no-shows but also gives clients a smoother, more professional experience.
automation
Rent & invoice automation
Managing payments and invoices manually is painful… and prone to mistakes. With automation, recurring rent collection, invoice generation, and payment reminders all run in the background. You get accurate records, tenants get clear communication, and your finance team doesn’t spend their week chasing late payments. Less stress, more cash flow, and no paperwork bottlenecks.
Creating Success
Why Clever Metrics real estate automation works
Instant lead response at every touchpoint
Leads can come from property portals, your website, or even WhatsApp. Our AI assistant captures and replies instantly across all channels, so you never lose a prospect because they had to wait for a response.
Smarter workflows that cut admin
From scheduling viewings to sending reminders and updating your CRM, automation takes care of the repetitive tasks in the background. Your agents spend less time on admin and more time closing deals.
Built for Real Estate teams
This isn’t a one-size-fits-all chatbot. Our solutions are tailored for estate agents and property managers, designed to work alongside your existing systems and processes. That means faster adoption, smoother operations, and happier clients.
“The guys at Clever Metrics helped us cut down the endless admin work that was slowing our agents down. Their AI assistant helped us handle enquiries and schedule viewings. Very nice people to work with and would recommend!”
Managing Director
The proof is in the numbers
“Focus on serious buyers, not FAQs.”
82%
Reduction in admin workload for agents
40%
Increase in qualified client enquiries captured
24/7
Instant response to leads, even outside office hours
FAQ
FAQs about real estate automation
Looking to learn more about how automation can help your property business? Here are some common questions:
Our AI assistant replies instantly to common questions (availability, deposits, viewing times) and passes qualified leads to your team, so you never miss an opportunity.
Yes. Our system books viewings directly into your calendar and sends automatic reminders, reducing no-shows and keeping clients engaged.
We help with invoicing, rent collection, and tenant communication. Automated reminders and updates mean less paperwork and fewer late payments.
No. We integrate with the tools you already use, so everything runs smoothly without forcing you onto a new system.
Not at all. It handles repetitive admin so your agents and managers can focus on building relationships, negotiating deals, and closing sales.
